Information Technology Policies

Information Technology policies focus on topics related to appropriate use of technology infrastructure, services and applications at GW. 

The intended audience for these policies includes students, faculty and staff.


Information Security Policy (PDF)

Maintaining the security, confidentiality, integrity, and availability of information stored in the university’s computer networks and data communications infrastructure (“university systems”) is a responsibility shared by all users of those systems. All users of university systems are responsible for protecting those resources and the information processed, stored or transmitted thereby as set forth in this policy. Violations of this policy may result in disciplinary action up to and including termination or expulsion.

Records Management Policy (PDF) 

Schools and divisions that maintain university records are responsible for establishing appropriate records management procedures.


Application and System Access Policy (PDF) 

It is the policy of the university to promote secured and appropriate access to its applications, and to the systems and data used, processed, stored, maintained and/or transmitted in and through those systems. This policy defines individuals’ responsibilities in promoting secured and appropriate access, and applies to all university systems.

GW E-Mail Policy (PDF) 

Subject to limited exceptions, all GW students, faculty and staff must create and maintain GWMail electronic mail accounts. GW alumni may create and use GWMail accounts if they wish, and in certain cases GW contractors may be asked to do so.
All GWMail account holders must comply with this policy. Use of a GWMail account to send or receive electronic mail messages through the GWMail system constitutes consent to this policy, to the university’s Code of Conduct for Users of Computing Systems and Services, and to the Terms of Service applicable to each account.
Violations of this policy may result in restriction or denial of access to the GWMail system, and to the university’s computing systems, services and information technology resources. Violations of this policy may also result in disciplinary action pursuant to other applicable university policies, guidelines, and procedures, including dismissal or separation from the university.

GW Net ID: Individual Accounts Policy (PDF) 

A GW NetID account is required to obtain access to certain university systems, and is required for most eligible faculty, staff and students. Use of a NetID account reconfirms adherence to the Code of Conduct for Users of Computing Systems and Services, as well as any other policies and laws governing access to and dissemination of data held by the university.

Conduct and Compliance

Acceptable Use Policy for Computing Systems and Services (PDF)

This policy governs the use of computing and network resources at the George Washington University. These resources provide access to information and services on and off campus, as well as, the ability to communicate with other users worldwide. Such access is a privilege extended to members of the university community as a benefit of their association with the university.