Register a Youth Program

GW encourages all community who host programs involving minors and children to register their activity or program with the Office of Ethics, Compliance and Risk.

Registration FAQs:

Do I need to log in to access the registration form?: Yes, the registration form is hosted by sharepoint, so you'll need to use your GW login to access the site.
I'm only hosting one minor in a program, do I need to fill out the registration form?: Yes, all programs involving a minor should be registered.
Do I need to register a program that involves current GW students that are under the age of 18?: No, you do not need to register a program that exclusively serves matriculated GW students.
Our team is not currently offering any child abuse/neglect training for our program, does OECR offer training?: OECR can help identify training resources for your team. Please reach out to [email protected] for help and training needs.

Definitions:

Authorized Minor’s Program Personnel or Authorized Personnel: University employees, volunteers, students, and interns who in the course and scope of their duties or while acting at the direction of the University, supervise, chaperone, act as a caregiver for, or otherwise may have unsupervised access to minors in educational events, activities, or programs.
Department or Unit Head: A vice president, vice provost, dean, chair, director, supervisor, or a designee who has departmental or unit oversight or administrative responsibilities.
Sponsoring Unit: A University department or unit that provides access to University facilities, resources, or property for a third party minor’s program.
Third Party Minor’s Program: A contractor, consultant, vendor, student-run organization, or other non-GW entity operating a minor’s program on University property through a contractual relationship or other formal partnership (e.g., a relationship that includes written agreements between two or more partners describing roles and responsibilities) with a University department or unit.
GW Minor’s Program: Event, activity, program, or research, regardless of location, that is operated or sponsored (e.g., using UW branding, funding, etc.) by a University department or unit in which minors are a primary audience.
Minor: Any person or persons under the age of eighteen.
Child: Any person or persons under the age of sixteen.
Minor’s Program Lead: A University employee responsible for the operation of a GW minor’s program.