Electronic Equipment Recycling Policy

Policy Summary

It is the policy of the George Washington University to either recycle or properly dispose of electronic equipment in a manner that removes any information from that equipment consistent with the university’s commitment to information security, while protecting the general environment from the potentially hazardous materials contained in certain electronic equipment components.

The purpose of this policy is to establish general procedures for information security in the context of the classification, disposal, and recycling of unwanted electronic equipment at the campuses of the George Washington University in accordance with Environmental Protection Agency (EPA) regulations (40 CFR 261).

Who is Governed by this Policy 

• Students
• Staff
• Faculty

Policy

Hard Drives and Other Data Storage Devices

To protect any non-public information that may be stored on electronic equipment, hard drives, and data storage devices must be sanitized of sensitive data prior to disposal. If your device has a hard drive, or if you are not sure if your device has a hard drive in it, contact the GWInformation Technology Support Center at (202) 994-GWIT (4948).

Examples of devices with hard drives include:

1. Desktop and Laptop Computers,
2. Servers,
3. Multi-Function Copiers, and
4. Mobile Devices

Hazardous Materials

The Environmental Protection Agency (EPA) currently classifies discarded electronic equipment containing lead, mercury, and cadmium as hazardous waste under the Resource Conservation and Recovery Act (RCRA). As such, electronic equipment should not be discarded in the trash under any circumstances. For the purposes of this policy, electronic equipment waste includes but is not limited to the following: Computers, computer monitors, televisions, VCR and DVD players, copiers and printers, fax machines, cordless phones, and cell phones.

In order to properly dispose/recycle electronic wastes, the university has entered into a partnership with Dell Asset Recovery Services for EPA-compliant recycling. Dell Asset Recovery Services will properly dispose of the equipment and provide the university documentation to support the asset disposition. If you have university-owned electronic equipment you wish to dispose of, follow the Office of Sustainability's How to Recycle Guide. 

Definitions

Electronic Equipment Waste: Any used electronic equipment, such as computer monitors or printers, that may contain hazardous materials including lead, mercury, and cadmium.

Related Information

• Environmental Protection Agency
• Cybersecurity Risk Policy
• Privacy of Personal Information Policy
• Hazardous Waste Management Policy
• Surplus University Property Policy
• How to Recycle

Contacts

Contact	Phone Number	Email Address
IT Support Center	202-994-4948	ithelpgwu [dot] edu
Environmental Health & Safety	202-994-4347	safetygwu [dot] edu