Supplier Registration Policy

 

Policy Statement

Individuals, sole proprietors, companies and organizations interested in doing business with the university must register through the iSupplyGW online registration system.  In order to transact business with the university, suppliers must agree to abide by the university’s Standard Purchase Order Terms & Conditions as well as the Supplier Code of Conduct.  When acquiring goods and services under federally sponsored programs, the university will not contract with a vendor who is currently either debarred or suspended from doing business with the federal government. Payments shall not be made to a supplier until the applicable supplier registration forms have been received and approved by the university. 

Reason for Policy 

This policy is necessary to maintain compliance with various federal and local requirements, including but not limited to those relating to anti-kickback, anti-terrorism, debarment, equal opportunity, lobbying, and tax reporting. 

Who is Governed by this Policy 

  • Staff
  • Faculty
  • Suppliers

Policy

To aid the university in complying with applicable federal and local laws and regulations, prospective suppliers must register with the university by completing an online registration at iSupplyGW, or by the completion of documentation in accordance with the type of payment requested as outlined in the iSupplyGW Supplier Registration Handbook. Both the handbook and additional registration information can be found on the Procurement website under Doing Business with GW. All suppliers must complete the required IRS forms as defined in the iSupplyGW Supplier Registration Handbook.

Definitions

Supplier Registration Packet: Documentation required for all international and exempt individuals and companies wishing to perform services for or provide goods to GW. For further information see the iSupplyGW Registration Handbook.

Forms

Supplier Registration Form

Related Information

1099 Tax Reporting and Withholding Policy 

Conflict of Interest Policy for Non-Faculty Employees  

Federal Acquisition Regulations  

Federal Government System for Award Management (SAM)  

GW Supplier Code of Conduct 

iSupplyGW Registration Handbook 

iSupplyGW Registration Site 

Standard Purchase Order Terms & Conditions 

Supplier Selection Memo 

Uniform Guidance 2 CFR 200 

Worker Classification and Payment Policy 

Contacts

Contact Phone Number Email Address
Procurement and Travel Services 202-994-2500 [email protected]
iSupplyGWProgram 571-553-0300  [email protected]
Tax Department 571-553-8313  [email protected]

Responsible University Official: Executive Director, Procurement and Travel Services
Responsible Office: Procurement and Travel Services

Last Reviewed: March 19, 2018

 

Non-compliance with this policy can be reported through this website.