Federally-Debarred Suppliers

Policy Summary

When acquiring goods and services under federally sponsored programs, the university will not contract with a vendor who is currently either debarred or suspended from doing business with the federal government. 

Who is Governed by this Policy 

• Staff
• Faculty

Policy

When acquiring goods and services under federally sponsored programs, the university will not contract with a vendor who is currently either debarred or suspended from doing business with the federal government.  Prior to contract award, and in accordance with federal requirements, the university contracting specialist will check the System for Award Management (SAM.gov) to ensure that the prospective contractor does not have an active exclusion.  Results from the SAM.gov search shall be made part of the Purchase Order/Contract documentation.  Should a prospective vendor be found to be debarred or suspended by the federal government, Procure-to-Pay will notify the Compliance Office, the Office of the Vice President for Research and the Office of the Controller of this finding and place a hold on the supplier's registration within the university's financial system. 

Definitions

Debarment: In general, an exclusion from federal government contracting and subcontracting for a reasonable, specified period of time because an individual or vendor failed to perform or their performance was inadequate.  

Suspension: A disqualification from federal government contracting and subcontracting for a temporary period of time because a company or individual is suspected of engaging in criminal, fraudulent, or seriously improper conduct. Suspension is to be used on an interim basis pending debarment proceedings. 

Related Information

• Debarment and Suspension Policy 
• GW University Policies 
• Identification and Treatment of Unallowable Costs Policy 
• Major Procurement Review and Authorization Policy 
• System for Award Management (SAM.gov) 

Contacts