Standardization of Goods, Equipment and Services Purchasing

Policy Summary

Schools and Departments should purchase the goods, equipment, and services identified as standards. The Procure-to-Pay Department (P2P), in conjunction with other university functions and/or teams, will identify standards for certain goods, equipment, and services that lend themselves to standardization. Items should not be purchased if they are not supported by the university. Schools and departments should consult with P2P if any deviation from the standard is deemed appropriate. 

Who is Governed by this Policy

• Staff
• Faculty

Policy

The criteria to be used to determine whether a certain item is a candidate for standardization includes, but is not limited to, the following: 

1. Common usage throughout the university 
2. Cost of handling and distribution  
3. Search costs  
4. Ownership costs 
5. Annualized expenditures 
6. Training costs 
7. Maintenance/service costs  
8. Storage costs 

Standardization includes, but is not limited to, computers, copiers, furniture and furnishings, telecommunications equipment, and other items as specifically designated by P2P and other university functional organizations and/or university teams. 

Definitions

Standardization: A strategic procurement process of establishing the use of a product or service into conformity throughout the University to assure consistency, efficiency, and best value procurement.

Related Information

• Procurement Manual

Contacts