Responsible University Official: Director, Payroll
Responsible Office: Payroll Services
Last Reviewed: February 6, 2020
Non-compliance with this policy can be reported through this website.
It is the policy of the university to pay employees for time worked in an accurate and timely manner, in accordance with applicable federal and local laws, and to maintain the required supporting documents and records.
Employees have a duty to comply with university guidelines with respect to time and attendance. Supervisors have a duty to be familiar with those procedures as well as the basic provisions of the Federal Fair Labor Standards Act (FLSA) covering time reporting and record keeping. This policy applies to both exempt and nonexempt bi-weekly employees under the FLSA.
Wages and the Fair Labor Standards Act
The university uses an automated Time Reporting System (TRS) to record time worked for the purpose of: 1) collecting the data necessary to pay employees accurately and timely; 2) tracking compliance with appropriate governmental regulations; and 3) maintaining the required supporting documentation. The TRS also provides the basis to allocate an employee’s pay to multiple jobs (i.e., labor distribution).
All biweekly employees who are not exempt from FLSA requirements (“nonexempt”) are required to use the TRS system to record their arrivals and departures from work each scheduled workday. The system also records paid and unpaid time off for nonexempt employees.
All biweekly employees who are full time and are exempt from FLSA requirements (“exempt”) ordinarily are scheduled to be paid for eighty (80) hours per biweekly period, unless they move into an unpaid leave or disciplinary status in accordance with university policy. Exempt employees are not required to use the TRS to record their arrivals and departures from work.
Accurate and contemporaneous reporting of nonexempt employee time and attendance is the responsibility of the employee and his/her immediate supervisor.
Employees and/or supervisors found improperly reporting time and attendance information are subject to disciplinary action, up to and including termination.
Manager and Supervisor Responsibilities
Employee Responsibilities
Nonexempt employee: An individual who is not exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and is therefore entitled to overtime pay for all hours worked beyond 40 in a workweek (as well as any state overtime provisions). Nonexempt employees must be paid on an hourly basis.
Exempt Employee: An individual who is exempt from the overtime provisions of the FLSA because he or she is classified as an executive, professional, administrative or outside sales employee, and meets the specific criteria for the exemption. Certain computer professionals may also be exempt. Exempt employees must be paid on a salary basis.
Repayment of Overpaid Wages Policy
Contact | Phone Number | Email Address |
---|---|---|
Payroll Services | 571-553-4277 | [email protected] |
Responsible University Official: Director, Payroll
Responsible Office: Payroll Services
Last Reviewed: February 6, 2020
Non-compliance with this policy can be reported through this website.
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202-994-3386
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