Conflict of Interest Records Entry Policy

 

Policy Summary

The university’s commitment to conducting its activities with the highest ethical standards requires that its employees avoid the appearance, as well as the actuality, of any conflict of interest or breach of trust. Therefore, it is the policy of the university that employees may not make any entries, changes, or postings to their own accounts, records, or files or to those of their immediate family and/ or members of their household. Violation of this policy may result in disciplinary action, including termination.

Who is Governed by this Policy

  • Staff
  • Faculty

Policy

Employees may not make any entries, changes, or postings to their own accounts, records, or files or to those of their immediate family and/or members of their household. Even those routine transactions, that are part of an employee’s daily job duties, may not be processed for the employee, the immediate family, or household members’ records and accounts. For example, payroll staff may not adjust their own withholding. GWorld staff may not add points or debits to their roommate’s cards.

However, this does not include those “self-service” functions that do not involve special job access. For instance, employees may correct their own listings in the online directory, or register for classes online.

Employees also may not share their PIN numbers, identification numbers, passwords or other types of system access codes with other employees to facilitate the adjustment of their personal information and records or that of their family or members of their immediate household.

Definitions

Record Alteration: Any entries, changes, or postings to a restricted record or file.

Immediate Family: Immediate family includes mother, father, children, sisters, brothers, stepbrothers, stepsisters, spouse, grandparents, in-laws, uncles, aunts, nieces, nephews and cousins.

Household: Anyone with whom the employee shares a house, apartment,or other living arrangement.

Contacts

Contact Phone Number Email Address
Human Resource Management and Development 202-994-8500 [email protected]

 

Responsible University Official: Vice President and Chief People Officer
Responsible Office: Human Resource Management and Development

Last Revised Date: April 30, 2014

 

Non-compliance with this policy can be reported through this website.